Implementing CAF in public administration : Best practices in Europe – obstacles and challenges

Purpose – The purpose of this paper is to stimulate interest in the use of the Common Assessment Framework (CAF), a self-evaluation quality tool for the public sector, to disseminate relevant experiences from CAF implementation in Europe, to offer ideas about CAF optimization and to provide a basis and direction for further improvement. Design/methodology/approach – The methodology that is followed in the paper is based on the study of best practices (BP) of CAF implementation in European public administrations. The BP were selected in order to cover a wide range of political fields and to prove that CAF can be used by organizations in all parts of the public sector with different characteristics of size and structure. Findings – Studying relevant examples leads to the conclusion that effective CAF implementation can improve the performance of public administration and help establish a quality philosophy. The paper shows that CAF is a tool that can be easily modified and adapted to the organizations' special needs and characteristics. Practical implications – The study of the selected cases and the related information that is presented in this paper helps to disseminate relevant experiences from CAF implementation in Europe. It offers managers of the public sector ideas and helps on how to implement the CAF model, by providing real examples of organizations that have implemented it. It also helps them understand the benefits from CAF implementation, as well as the obstacles and barriers that may be faced, in order to be better prepared for its successful implementation. Originality/value – The value of this paper lies in the identification and presentation of several ideas and tools which have been successfully developed by European organizations and may as well be implemented by others. Ideas about modifying CAF and adjusting it into the uniqueness of every organization can be obtained only through careful study and analysis of its implementation.