Model for the centralized acquisition of collections in times of crisis

Purpose – The purpose of this paper is to examine how, in many cases, the conversion of analog collections to digital collections is still a paradigm shift with regard to the ownership, use and enjoyment of the collections. Design/methodology/approach – The paper discusses how the inclusion of digital collections has led to a new licensing model that has changed the financial management and administration of budgets for the purchase of collections, starting with the acquisition of scientific journals for specialized centers and extending to all types of resource materials. Findings – In the traditional library collection management model, the documents deemed to be most suitable for the libraries were chosen title by title, and the amounts paid were based on the volume of titles chosen. In the analog model, this resulted in a large investment in similar collections in libraries located in close proximity to one another. In research centers and related universities, attempts were made to make coordinated purchases. However, in most cases purchases were made individually, meaning that costs, and specifically direct costs relating to usage, were very high for a usage of journals in the collection which in many cases was very sporadic. The introduction of purchasing consortia in the electronic environment has led to an increase in the collections of all entities, as well as the rationalization of spending on collections, which is more closely related to the needs of the entities' users. However, the use of such consortia should be more extended and rather than being limited to large libraries or institutions, they should be made available to medium‐sized groups of entities which can benefit from these instruments. Originality/value – If the possibility of accessing resources were to be increased through these consortia, the author suggests that it would be of great interest to include diverse materials such as films and music, etc. that may be of interest to other type of institutions, such as those serving the general public.