Overbooked and Overlooked : Machine Learning and Racial Bias in Medical Appointment Scheduling

Problem definition: Overbooking is commonly employed by outpatient clinics to counteract no-shows. State-of-the-art appointment scheduling systems are composed of a machine learning component, which predicts the individual patients’ no-show probability, and an optimization component, which uses these predictions to schedule appointments. The goal is to minimize the schedule cost, computed as a weighted sum of patients’ waiting time and the provider’s overtime and idle time. Academic/Practical Relevance: Despite its widespread use, we show that the objective of minimizing schedule cost may cause the patients at higher risk of no-show to experience longer waits at the clinic than the other patients. This may translate into undesirable racial disparities, as the patients’ no-show risk is typically correlated with their race. Methodology: We analytically study racial disparity in this context. Then, we propose new objective functions that minimize both schedule cost and racial disparity, and that can be readily adopted by researchers and practitioners. We develop a “race-aware” objective, which instead of minimizing the waiting times of all patients, minimizes the waiting times of the racial group expected to wait the longest. We also develop “race-unaware” methodologies that do not consider race explicitly. We validate our findings both on simulated and real-world data. Results: Motivated by the real-world case of a large specialty clinic whose black patients have a higher no-show probability than non-black patients, we demonstrate that state-of-the-art scheduling systems cause black patients to wait about 30% longer than non-black patients. Our race-aware methodology achieves both goals of eliminating racial disparity and obtaining a similar schedule cost as that obtained by the state-of-the-art scheduling method, whereas the race-unaware methodologies fail to obtain both efficiency and fairness. Managerial Implications: Our work uncovers that the traditional objective of minimizing schedule cost may lead to unintended racial disparities. Both efficiency and fairness can be achieved by adopting a race-aware objective